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Managing time is never easy, and to do it effectively you are going to have to rely on others to do some of the workload. You cannot accept responsibility to do everything and then try to cram it into your already overloaded and busy day. And if you are like me you are saying; Oh yeah, watch me. Yes, I know you are already efficient with time and you can do those things you have to get done. Of course, I also know that if you are reading this article you are sometimes challenged with time management issues.

That's why I wanted to discuss time delegation with you. There is a saying that; if you want something done right, you have to do it yourself. Yes, we have all heard it and probably think about it a lot, even believe it to be true, and maybe it is, but therein lies the problem. You see, you cannot do everything, but you want everything done right.
 
If you do everything you cannot do everything right all the time, but if you trust other people too much and do not do due diligence before delegating there is a good chance those you delegate to will fail. And that my friends, is the dilemma. But you cannot let that stop you from delegating at least some things.
 
Next time you are going to delegate, delegate they less urgent things, things that can squeak by at 80% perfection and assign yourself only those things that you are best at that you know have to be 100%. This will help you alleviate frustration and help you with your time management delegation. Please think on this.

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Have you ever had days when you seem to run around being busy, but when you sit down at the end of the day, you do not seem to have got much done? If you often feel like this then you are not alone. You may feel that your life is in constant chaos, and that although you rush around all day, you do not seem to achieve what you set out to. If you feel like this most of the time, then take action! There are a number of things you can do to help yourself. One effective way is to make lists.

If you already make a list of things to do each day, then look at the following points and see if you can revamp the way you compile your lists to make them more effective. If you do not make lists on a regular basis, then now is the time to start.

1. Make a list.

Making a list can help you to organize your thoughts, and this is a first step in taking control of your life and time. Rather than have all the tasks you need to do spinning around inside your head, get them written down on paper. You will instantly feel calmer.

2. Make a fresh list each day.

Do not try to look ahead on a weekly basis at this stage, as this can sometimes cause feelings that will overwhelm you. Break down your tasks into manageable daily chunks that you can get through. When you complete each task, cross it off your list.

3. Do not add things to your daily list during the day.

Once you have crossed off a completed task, do not be tempted to add on new tasks. If you find that you have some free time during the day - enjoy it!

4. Be realistic.

When you are making your daily list, be realistic. Put down only what you 'need' to do that day. Do not be tempted to add on things that you would 'like' to get done if you have time. Only true 'needs' should be on your list.

Once you get into the habit of making a daily list in this way, you will begin to take control of your life and free up some time to do the things that you would like to do as well as those that you have to do.

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In the 1980's when the term "Time Manage­ment" started to catch on among most peo­ple, the aim was to work more in less time. Effectiveness was a keyword and timetables or "to do lists" appeared everywhere. It made sense at the time and people felt motivated to fit more and more work activities into their daily schedules. "Time is money" was a popular expression. Just when your regular day could not handle more activities, working longer hours was the solution to be able to do a little more then yesterday!

It was an exciting time with lots of energy. The problem was that it just wasn't sustainable. Working 60-80 hour weeks might be all right for a while, but it has consequences for both business and private life in the long run. During the 1990's we began paying for the fantastic professional effective­ness that we experienced in the 80's. Many families broke apart, because there was no time to be together and share a strong bond. A new disease called "burnt-out-syndrome" was suddenly on everyone's lips and it carried with it enormous costs, both on a business, as well as on a private level. So, what really happened here? Looking at it in hindsight, we realize that when people get disconnected from their val­ues and desires, and their only focus is on out­put, then burnout can result. When people loose control over their time and feel that they cannot risk changing their plans, it is usually the classic start of the stress syndrome.

A recent study has shown, that a normal of­fice worker today processes in one year the information and workload that took 3 years, only ten years ago! We want to be effective, but when the true human cost exceeds that of the higher output, it is time to reconsider and change our idea of time management. This has been the proposal of many time manage­ment studies and as a result, we have found a new approach, that of shifting the focus from quantity to quality.

To focus on quality seems like a logical next step, but how do we do this when our calen­dars and "to do" lists are overcrowded and the expectations are still high?

One solution is the 80/20 formula from Pareto. The Key is to focus our energy on the 20 percent of our key goals or tasks, and to choose carefully if we spend our time on the 80 percent that have almost no impact on our success in life. Now, to be able to make such a choice, we need to stop and ask ourselves a few questions:

1. What is really important to me?

2. What are the key-factors to be successful in my business/life?

3. What does my ideal life look like?

4. What are my possibilities?

5. What barriers are there and how can I over­come them?

This process might not always be so easy to accomplish, and many people have found that working with a coach on these questions has helped them find clarity and see what options they have.

By discovering new possibilities about how to live and work by your values, you will feel more balanced, both emotionally and physically. As a result, you will have a clear vision for your future, and you'll develop a high level of energy and focus to ensure that future. Passion and en­thusiasm will return to your life and you will be back on the road to success!

Desiree Steinmann is a Professional Life and Career Coach. She helps her clients to see all the possibilities and motivates them to take ownership and action.

Time management can be a very easy thing. All you have to do is to write your tasks down in a to-do list, prioritize them, and then schedule them into your calendar.

Oh, If life were only so simple.

The truth is, you will most likely be bombarded or at least tempted with a hundred different distractions which supposedly need to be taken care of right this very instant, the moment that you have scheduled the tasks on your to do list.

Here are some tips that you can implement to help you take care of these productivity killing distractions.

1) Try to prevent people from dropping in on you unannounced. This can be quite difficult, especially if you are a manager and have staff under you who require your attention. However, all is not lost, as you can set up times that you are available and inform all your staff that you are not to be disturbed at other times. This may fly in the face of the so called "open door policy", but it will boost your productivity and help you accomplish so much more.

2) If you are using a computer to do your work (and who doesn't, nowadays) then it is important that you keep your computer free of clutter. Your computer desktop that you see every time you turn on your computer should be kept free of all unnecessary icons. Keep all those unwanted programs and icons away. Set up a regular schedule so that you file away all the seemingly innocent documents and files that creep onto the desktop. What you do not see will cease to be a potential distraction.

3) What other distractions are there on your computer? You absolutely do not have to check your email every thirty two seconds. Shut down your email program and your instant messengers. While you are at it, shut down the internet browser as well. Without having those distractions popping up every now and again informing you that so and so has just logged on, or that you have a new email waiting for you, you are now free to concentrate on your work.

All that is left now, is to have the discipline to carry out the tasks on your to do list as diligently as you can.

And now, I'd like to invite you to get free instant access to the Secrets Of Better Time Management where you can discover more ways to eliminate distractions and use your precious time effectively. Shafir Ahmad of http://www.ShafirAhmad.com is the author of "The Experts Guide to Managing Your Time".