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Effective Technical Writing  


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Engineers, scientists, computer personnel and people in R&D and other technical areas, as well as business professionals at all levels.


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Seminar Summary:

Improve your technical writing—without compromising your technical message! (see full course description)


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Training Course Syllabus:

Effective Technical Writing

If writing technical information and effective memos, letters, reports, manuals, instructions, documentation, specifications or proposals is a tough proposition—this technical writing course is for you. This intensive 3-day seminar will show you proven technical writing approaches and techniques that you can apply back on the job to achieve successful technical written communications. Bring a current project and get one-on-one feedback.

How You Will Benefit

• Organize your material by purpose and audience

• Write with greater clarity and precision—in less time

• Present complex technical information simply

• Know the purpose of your writing before you begin and eliminate false starts

• Recognize the needs of your audience

• Learn how to use illustrations

• Produce final drafts to make the “write” impression with your superiors

What You Will Cover

  • The basics of good technical writing
  • Understand the needs of your audience
  • Plan and organize the project
  • Overcome writer’s block
  • Selecting the appropriate format for your audience
  • Preparing manuals, proposals and documentation
  • Understanding sentence structure and powerful word usage
  • The essentials of electronic writing
  • Simplifying complex information/edit and revision techniques
  • Incorporating graphs, charts and tables

Extended Seminar Outline for Effective Technical Writing

Learning Objectives

  • Organize Your Material by Purpose and Audience
  • Write with Greater Clarity and Precision—in Less Time
  • Present Complex Technical Information Simply
  • Know the Purpose of Your Writing before You Begin, and Eliminate False Starts
  • Recognize the Needs of Your Audience
  • Learn How to Use Illustrations
  • Edit and Polish the Final Draft to Make the "Write" Impression with Your Superiors

Aspects of Technical Writing

  • Understand the Pitfalls, Style, and Characteristics of Technical Writing
  • Review Samples of Technical Writing
  • Prepare a Writing Sample in Technical Style

Understanding the Readers’ Needs

  • Determine Various Readers’ Needs
  • Convey Technical Information Clearly to Nontechnical Readers

Patterns of Technical Writing

  • Become Familiar with the Various Patterns of Technical Writing
  • Learn to Write:
    —Process Description
    —Physical Description

Organizing Technical Information

  • Learn How to Organize and Evaluate Technical Data
  • Understand the Various Patterns of Technical Writing
  • Structure the Physical Format to Enhance Presentations of Ideas
  • Use Linking Words and Phrases in Sentences and Paragraphs

Writing the First Draft

  • Understand the Writing Process
  • Understand the Importance of Determining and Focusing on Your Purpose and Goals
  • Become Familiar with Techniques for Overcoming Writer’s Block

Achieving Sentence Clarity and Precision

  • Review Proven Techniques for Ensuring Clarity and Precision
  • Avoid Wordiness and Confusing Sentence Constructions

Technical Report Elements

  • Distinguish between Informal and Formal Reports
  • Become Familiar with the Elements of Technical Reports

Technical Report Formats

  • Understand the Nature of Technical Report Formats
  • Distinguish Various Elements of Technical Reports
  • Utilize Specific Organizational Formats for Different Reports

Writing Abstracts

  • Understand the Function and Characteristics of Abstracts
  • Become Familiar with Guidelines for Preparing Abstracts
  • Distinguish between Descriptive and Informative Abstracts

Using Illustrations

  • Know When to Use Illustrations in Technical Writing
  • Review the Characteristics and Uses of Illustrations
  • Become Familiar with Various Illustrations Useful in Technical Writing

Preparing Technical Manuals and Proposals

  • Become Familiar with the Characteristics of Technical Manuals
  • Understand the Components That Comprise Technical Manuals
  • Learn the Principles of Technical Manual Writing Style
  • Identify the Elements of Proposals

Editing and Proofreading Techniques

  • Review Guidelines for Editing and Polishing Technical Writing
  • Understand How to Write for Another Person’s Review and Critical Commentary

Who Should Attend

Engineers, scientists, IT/computer personnel and people in R&D and other technical areas, as well as business professionals at all levels.

Special Feature

Bring a sample writing piece for one-on-one feedback.


1.8 CEU /18 PDU

Seminar Hours

9:00 AM-5:00 PM (last day ends at 4:30 PM)

This is event is a GSA-approved program (Federal Government approved). Submit a request to customerservice at for GSA cost.

Seminar Summary:

Improve your technical writing—without compromising your technical message! (see full course description) seminars and training is a member of the Seminar News Network and Training News Network Copyright 2008-2014.

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