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Expense Reporting Best Practices: One and a Half Day In-Person Seminar  

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This inter-active session will be filled with real-life examples and attendees will have the opportunity to not only interact with other attendees but see how they’d treat different delicate situations. (see full course description)

 

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Training Course Syllabus:


Course Description:

With companies everywhere eyeing the bottom line, insistence on compliance with travel & entertainment policy is becoming more commonplace. What´s more, the IRS has also been taking an equally harsh stance, so compliance must now not only be to the company policies but also IRS rules. Otherwise, you could end up answering not only to the CFO but also the IRS–and that is truly ugly.

In this seminar, we´ll examine best practices as they relate to the expense reimbursement process; practices that will not only keep your Travel & Entertainment (T&E) expenses in control but will also keep you in compliance with IRS regulations. In fact, we’ll start with an intensive review of what the IRS requires of an expense reimbursement policy in order for your company to maintain an accountable plan. We’ll also identify other best practices every organization needs to use in order to have an effective policy. And we’ll share data showing exactly what other companies are doing with regards to expense reimbursements.

We’ll then move on to discuss creating an effective policy and addressing the common problems many companies encounter. These issues were selected based on feedback from hundreds of professionals just like you. And we won’t shirk from addressing the newer services, such as Lyft, Uber, Airbnb and others. AP Now research shows most companies are using these services but few have set guidelines for them. We’ll share some best practice approaches for the use of these services.

The last part of the seminar will focus on the ugly, but prevalent, issue of expense reimbursement fraud. It is a widespread issue that most organizations turn a blind eye to. We’ll discuss the many, many different types of T&E fraud and show you how to combat each type. Before closing we’ll discuss the Foreign Corrupt Practices Act (FCPA) and the T&E implications.

This inter-active session will be filled with real-life examples and attendees will have the opportunity to not only interact with other attendees but see how they’d treat different delicate situations.

Learning Objectives:

Integrate IRS requirements into your organization´s T&E policy
Create processes to address use of new services such as Uber, Lyft, Airbnb etc.
Develop tactics to reduce the number of employees submitting expense reports late
Build a policy that deals with employee misuse or abuse of the travel and entertainment policy
Incentivize managers to approve in a more timely and appropriate manner
Implement strong controls to deter expense reimbursement fraud
Identify common expense reimbursement frauds some employees employ
Implement strong controls to deter expense reimbursement fraud
Create a tight T&E policy that will prevent misconceptions about your T&E policy
Craft a strong travel and entertainment policy
Identify issues missing from your current policy
Address effectively all the issues that should be included in an suitable corporate travel policy
Create an appropriate auditing process of employee expense reports
Effectively update your existing policy
Pinpoint weak language in your current policy and tighten it to stop cash leaks
Eliminate common expense reimbursement headaches

DAY 01(8:30 AM - 4:00 PM)

  • Registration Process: 8:30 AM – 9:00 AM

  • Session Start Time: 9:00 AM

  • 9:15 - 10:15 Best Practices to Ensure Compliance with IRS Regs

  • 10:15 - 11:00 Best Practices to Ensure an Efficient and Fraud Resistant Policy

  • 11:00 - 11:30 Common Expense Reimbursement Issues and How to Handle Them

  • 11:30 - 12:00 T&E Policy and Reimbursement Process Improvement Tips

  • 12:00 - 1:00 Lunch

  • 1:00 – 2:00 Creating An Efficient and Effective Travel Policy

  • 2:00 – 2:45 What Do Other Companies Like Yours Have in Their Policy

  • 2:45 – 3:15 Dealing the Issues Created by Disruptive Services Including Uber, Lyft, Airbnb etc. [Note: This section is based on survey results of close to 400 companies]

  • 3:15 – 3:45 Addressing the Headaches around Documentation and Receipts

  • 3:45 – 4:00 Several Mini T&E Process Case Studies: What Would You Do
  • DAY 02(8:30 AM - 12:00 PM)

  • 8:30 - 9:00 Greet, review previous day’s topics/answer questions

  • 9:00 – 10:00 Dealing with Expense Reimbursement Fraud

  • 10:00 – 10:30 Improving the Expense Report Approval Process

  • 10:30 – 11: 00 Policy Compliance

  • 11:00 – 11:30 Ethics, FCPA and T&E

  • 11:30 – 11:50 Mini T&E Fraud Case Studies: What Would You Do

  • 11:50 – 12:00 Concluding Remarks

  • Seminar Summary:

    This inter-active session will be filled with real-life examples and attendees will have the opportunity to not only interact with other attendees but see how they’d treat different delicate situations. (see full course description)

    print this agenda print agenda for the Expense Reporting Best Practices: One and a Half Day In-Person Seminar training seminar

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